For lots of people who work in offices, daily life looks like this: deadline pressure, a pile of unfinished tasks and a constantly growing mountain of unanswered e-mails. This isn’t exactly ideal for body and mind.
A multitude of apps, books and seminars claim to bring order to everyday chaos and to create new space. But when you try to get an initial idea of the products on offer, you soon find that you can spend a huge amount of time researching possible ways to save time.
The majority of the products can be summarised in one essential point:
No working day begins without a plan. We need to clearly define what is important and what isn’t. What we will deal with and what we definitely won’t. Even breaks are taken into consideration. The first ten minutes of work should always be spent coming up with a concrete plan for the day.
Here are some of the most popular techniques:
Get Things Done Technique (GTD)
All tasks are listed and sorted according to their urgency. Very important tasks that can be worked through very quickly are dealt with right away. Then you concentrate on all of the other important tasks that take longer. Every day, you consciously decide what is important and what can be left undone. Make sure that you don’t try to squeeze too much into a working day and that you assign a realistic amount of time to each task.
Here too, all of the tasks to be performed are categorised before starting work.
All tasks that are not important and not urgent disappear from your desk. Anything that is urgent but not important is delegated. All tasks that are important and urgent are dealt with immediately, followed by those that are not so important.
Yes, you’ve read that correctly – not to do. All time-guzzlers are consciously noted and ruled out for the working day. Constantly checking e-mails, apps, Facebook, unannounced meetings with employees or colleagues, dealing with tasks that were delegated long ago …
Efficiency requires a clear head. Scheduling breaks is also a part of good time management. Why is it called the Pomodoro Technique ? Its inventor, the Italian entrepreneur Francesco Cirillo, used a clock in the shape of a pomodoro – a tomato in Italian.