Despite the fact that there is a multitude of tools already on the market, sending out invites to event visitors and their on-site accreditation remains a headache for organisers. In most cases, it’s neither possible to customise the processes nor seamlessly integrate them. As a consequence, invitation cards or emails are still being sent out and the resultant registrations stored in interminable Excel lists. At the event itself, guest lists need to be searched through and name badges written by hand. Long queues and time-consuming reporting are the result.
neusta Grafenstein’s Software Development Department decided to tackle this problem on behalf of a well-known customer. They developed an inexpensive, customisable and re-usable solution that works reliably and leaves a lasting impression with guests.
QR codes are generated based on an Excel list of the guests to be invited, and these are then sent by email or postal invitation. It’s even possible to have a specific landing page for new registrations. At the event itself, the QR codes are scanned using a smartphone and the guest is registered as being present. Matching name badges can be printed immediately using a laptop and label printer.
The organiser can then see at all times how many guests are registered, are already on site and are still expected.